Call for papers
Uncertainty and disquiet
The Call for Papers and films is now closed. Convenors have indicated their decisions; the Scientific Committee is now working on the rehousing of papers marked as 'transfer'.
We received over 1900 papers, 1500 of which came in over the final 3 days, straining the old server (since retired) - so our apologies for that. The graph shows how many proposals were made each day:
Proposals will be marked as pending until the end of the Call for papers (28/11/2011). Convenors will then be asked to make their decisions over the papers proposed to their workshop by 9th December and to communicate those to the proposers, marking them up within the login environment (Cocoa). Papers which are neither accepted nor rejected, but marked for 'transfer', will then be considered by the Scientific Committee to see where else they might fit in the conference programme. There is no guarantee that such papers can be re-housed. We aim to resolve all transfers by 1st Feb 2012.
While we cannot prevent you from making multiple proposals, we would encourage colleagues to make just one. The 'transfer process' aims to ensure that good papers will have a chance to be presented even if the workshop to which they were initially proposed has no space..
EASA has two official languages, French and English. It is up to each workshop's convenors to decide which languages will be used in that workshop. We have asked convenors to indicate at the end of their workshop title, which will be the primary language, with either (FR) or (EN). Some convenors may be happy to accept presentations in the other language; to determine this you will have to email the convenors and ask. In such cases we would expect authors/presenters to bring a printed summary of their presentation in the primary language for distribution within the workshop. Papers may not be presented in a third language.
The dreaded rules!
- Delegates may only make one presentation, although they may also convene one plenary session, workshop, or roundtable; or be discussant in one plenary session, workshop, or roundtable.
- All convenors and presenters must be members of EASA (during 2012), and have paid their subscription before the conference.
BUT TO PROPOSE A PAPER YOU DO NOT NEED TO BE A MEMBER OF EASA, AND ANY DECISION TAKEN ABOUT YOUR PROPOSAL IS NOT INFLUENCED BY WHETHER OR NOT YOU CURRENTLY ARE A MEMBER. IF YOUR PAPER IS ACCEPTED YOU WILL NEED TO BECOME A MEMBER FOR 2012, VIA THE ONLINE APPLICATION FORM. PLEASE DO NOT APPLY UNTIL YOUR PAPER HAS BEEN ACCEPTED. ONCE YOU HAVE APPLIED WE WILL CONTACT YOUR REFEREES AND THEN CONFIRM YOUR MEMBERSHIP. THIS CAN TAKE SOME TIME, SO PLEASE BE PATIENT.
Other useful information for after you've proposed your paper
Paper authors can use the login link in the menu on the left to edit their proposals. Co-authors cannot be added/removed nor can papers be withdrawn through this environment - please email conference(at)easaonline.org to do this.
Pre-circulation of papers
EASA has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload PDFs of their papers within Cocoa, which will then show as a downloadable file beneath their abstract on the public workshop page on this site. It is your choice whether you instruct your presenters to make use of this.
Timing of presentations
Convenors are reasonably free to run their sessions as they like, but the EASA norm is to allot each presenter a maximum of 30 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument.
We are unable to represent specific intra-workshop timings in our programme. Delegates reading the conference book will have to work on the assumption that papers will be evenly distributed through the workshop. Clearly you may wish to amalgamate discussion time, but where possible please try to stick to this even distribution.
Communication between authors/convenors
Convenor/author email addresses are not shown on the workshop pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email conference(at)easaonline.org to obtain relevant email addresses.
Any queries with the above please email conference(at)easaonline.org.