15th EASA Biennial Conference
Staying, Moving, Settling
14-17 August, 2018
Call for Papers
The Call for Papers is now open and closes at 23:59 CET on 9 April.
for Early Career Scholars Forum, the Call
for Laboratories and the Call
for Films are also open; please navigate to those pages to see the
instructions for proposing plenary contributions, labs and films.
Please note that an individual must not make more than one solo-authored paper proposal (although they may also convene one plenary session or panel; or be a discussant or chair in one panel). We cannot stop you from making several proposals, but would urge you to be prudent, as so much time gets lost in the subsequent chasing for withdrawals. (See some advice below*.)
All authors and panel convenors must be members of EASA by the time they register, but one does not have be a member yet in order to propose a paper and have it accepted. There will be a financial incentive to become an EASA member for all delegates, as non-members will pay a higher registration fee.
Roundtables and PechaKuchas
Note that there are ten roundtables and two fast-paced presentation panels ('PechaKucha') in the panels' list. Not all the roundtables are open (there will be no link for proposing a paper at the bottom of a closed panel's page), but some do take in contributions for short presentations/provocations. Do pay attention to the format of the panel you are proposing your paper to, and make sure you understand the requirements of alternative panel formats. If in doubt of what is expected of you, email the panel convenors from the panel page.
Proposing a paperPaper proposals must consist of:
- a paper title
- the name/s and email address/es of author/s
- a short abstract of fewer than 300 characters
- a long abstract of fewer than 250 words
All proposals must be made via the online form, not by email. There is a 'propose a paper' link beneath the long abstract of each panel page. Go to the panel page you are interested in and then click on this proposal link to make your proposal directly to that panel.
On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment - Cocoa (see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Co-authors cannot be added/removed nor can papers be withdrawn by the proposers themselves – for that, please email conference(at)easaonline.org
Proposals will be marked as pending until the end of the Call for Papers (9 April). Convenors will then be asked to make their decisions over the papers proposed to their panel by 20 April and to communicate those to the proposers, marking them up within the login environment (Cocoa).
*Possible stategic advice
You may notice that just below the 'Propose a paper' button for each panel there is a statement as to how many papers have been proposed to that panel to-date. If you are proposing early, this statement will not be very instructive. However if you are part of the 80% who propose within the last 48hrs of the call, these statements might factor in your consideration of where best to target your paper. If you are weighing up between two panels where one is heavily oversubscribed, you may have a better chance of acceptance within the panel with fewer proposals. Obviously that's not guaranteed, but it's worth taking a look at these statements.
Papers which are neither accepted nor rejected, but marked for 'transfer', will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing. We will advise them to target panels containing fewer than the allowed maximum (10), which are thus able to include a few more.
The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the convenors and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to 'rejected'. We aim to resolve all transfers by 7 May.
Useful information for later in this process
Editing your paper
Paper authors can use the login link in the toolbar above to edit their proposals.
Pre-circulation of papers
EASA has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Timing of presentations
Each panel/workshop session slot will be 105 minutes long, accommodating a maximum of 5 presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of 5 papers but 20+5 mins for panels of 4 papers.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email conference(at)easaonline.org to obtain relevant email addresses.
Any queries with the above please email conference(at)easaonline.org.