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15th EASA Biennial Conference
Staying, Moving, Settling
Stockholm University
14-17 August, 2018

Call for panels

The Call for Panels is now open.

While adherence to the conference theme is not a criteria for panel selection, EASA encourages conveners (those proposing/organising a panel) to make an effort to address issues outlined in the theme description. Please read the information below and then click the button that follows to reach the proposal form.

Format

This year, EASA would like to encourage the submission of various panel formats:
  1. Traditional panels with 5 papers per one 105-minute session.
  2. Roundtables. N.B. Please append this format to the title of your proposal e.g. Ethnographic encounters on a foggy day in London Town [Roundtable]
  3. Fast-paced presentation panels using Pecha Kucha, Ignite or Lightning Talks type of formats. Please append the format to the title of your proposal e.g. Anthropologies of the men who sold the world [Pecha Kucha].

The rules

  • EASA requires all accepted panels to be open to paper proposals through the website: panels should not be organised as 'closed' sessions.
  • Panels should have at least two co-convenors (panel organisers) from different institutions, and ideally from different countries.
  • At least one of the convenors must have a PhD degree.
  • Delegates (those attending the conference) may only make one presentation. In addition, they may also convene one plenary session, panel, or roundtable; and/or be discussant in one plenary session, panel, or roundtable.
  • All convenors and presenters must be members of EASA (during 2018), and have paid their subscription before the conference. You need not conform to this rule when making your proposal, but must address it after your proposal is accepted.
  • When proposing an EASA network panel, please inform the network convenors of your proposal before submitting it. The network name must be appended to the title of the proposed panel. e.g. All the Young Dudes [Anthropology of Children and Youth Network].
  • All attending the conference, including discussants and chairs, will need to register and pay to attend.

The criteria for decisions on panel proposals

  1. We can host a maximum of 1700 delegates, which suggests approximately 150 panels.
  2. EASA networks can propose network-related panels. In such cases the network name needs appending to the title of the proposed panel (see above). Networks should encourage members to submit panel proposals and all networks are guaranteed to have one panel accepted, but the choice and final decision of panel selection rests with the Scientific Committee.
  3. The Scientific Committee will decide which proposals to accept and the likely acceptance rate will be ~50%. The decision will be based on:
    a) compliance with 'the rules' (see above)
    b) on clarity, cohesion, reliability and academic rigour (quality)
  4. The Scientific Committee will pay attention to different anthropological traditions and topics.

The process

All proposals must be made via the online form. Proposals should consist of a panel title, a short description of <300 characters, and an abstract of 250 words. The proposal may also include the names of any chairs or discussants, although these can be added subsequently using the login environment, Cocoa. Please use the convention of Firstname Lastname (Institution).  (Where convenors will take these roles, you need not re-enter their names.)

On submission of the proposal, the proposing convenor (not the co-convenors) will receive an automated email confirming receipt. If you do not receive this email, please first check the login environment (click login on the left) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; and if it is not, it means you need to re-submit.

Proposals will be marked as pending until Scientific Committee decisions are publicised on 26th February. On that date proposals will be marked as accepted/rejected and the conference administrators will inform you of the decision.

Length of panels

Given the competition over resources (panel proposals outweighing available time slots) and the stated desire by many members to be able to attend more panels than just the ones they are active in (convening/speaking), EASA2018 will have panel sessions of 105 minutes and panels will be limited to a maximum of TWO consecutive 105-minute sessions, each of which can hold a maximum of 5 papers. This allows the conference to accept more shorter panel giving more choice to both paper proposers and delegates. Consequently panel convenors may accept a maximum of ten papers in their panel. However accepting four papers per session will be acceptable.

Convenor responsibilities

It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet EASA's requirements. To that end, convenors should not only communicate their decisions over proposals as detailed below, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the login environment to inform the organisers.

 

Propose a panel

 

Other useful information for after you've proposed your panel

Panel proposers can use the login link in the menu in the top right corner to edit their proposals. Later, when panels have been accepted/rejected convenors are requested to administer their panels via this login environment. Convenors should login to state any specific timing requests to do with their panel; to add the names of chairs/discussants; and to manage the paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email conference(at)easaonline.org to do this.

When papers are proposed via the website, they will be proposed to specific panels. Convenors will receive a summary email of the proposal. Convenors are welcome to acknowledge proposals by email, and even ask contributors to edit their abstracts by logging in themselves. When the call for papers is over, convenors must indicate their decisions over whether to accept/reject proposals through the login environment. If an author later emails to withdraw their paper, the paper should be marked as 'Withdrawn' in the login environment. The papers can be placed in order via the login environment.

Timing of presentations

How you allocate the time of your sessions is largely your decision. The EASA norm is to allot each presenter a maximum of 25 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument. The division of a panel into sessions will be indicated in the programme, and the papers ordered within these sessions. While convenors may wish to amalgamate discussion time, where possible they should try to stick to the published distribution.

Pre-circulation of papers

EASA has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload PDFs of their papers within Cocoa, which will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.

Communication between authors/convenors

Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email conference(at)easaonline.org to obtain relevant email addresses.

Any queries with the above please email .