16th EASA Biennial Conference
New anthropological horizons in and beyond Europe
21-24 July 2020 in Lisbon
ISCTE-University Institute of Lisbon and ICS-Institute of Social Sciences, University of Lisbon
How to guide
All times across the site are Lisbon time (UTC+1). Use this timezone converter to help you find your local time.
The virtual conference predominantly takes place within the Shindig platform, which requires no prior download but is accessed through your browser (preferably Chrome, then Firefox, and NOT Safari). A small number of labs and roundtables will take place using Zoom and we recommend you install the Zoom meetings client in advance of the conference. We also recommend you access the event on a computer (easier with larger screens) and in a place with good internet connection.
- All delegates, presenters and convenors are encouraged to view these training materials and guides to help (re)acquaint you with Shindig.
- Panel convenors and conference volunteers who are acting as session admins in Shindig are asked to view this specific resource before the event.
- All panels have now been trained to use Shindig and there were two drop-in days on 15th and 16th July, when delegates could test their cam/mic, connection or (re)acquaint themselves with the platform.
Navigating the conference
The anchor for the conference will be the timetable page. For each event there will be a link to a Shindig event. Paid-up delegates need to be logged in to the website in order to see the 'virtual room' links on the panel/lab/roundtable pages (as well as to see their previously starred panels/papers).
To enter a Shindig, delegates will need to enter their email as held in our database (Cocoa), along with their name and affiliation. Other delegates will be able to see these latter two pieces of info - just as per a conference badge! You are welcome to add your preferred pronouns to your name field. To leave a Shindig, simply close that tab in your browser. Return to the timetable page to search for further events/panels and their virtual room links.
There will be a single coffee room (accessed via the exhibitors page) running throughout each day, where delegates can go to meet other delegates and engage in video/text chats. Video chats can be with up to 6 people. Exhibiting publishers will also be present in the coffee room - search for them by name (these are listed on the Exhibitor page) - and feel free to approach them to discuss your book, etc! There will also be a range of short events taking place there such as book launches, meet the editors, films, podcasts, photo exhibition (Coimbra conference 30 years ago), meet the keynotes, etc. So it's worth popping in here now and again to see what is going on, to search for colleagues and catch up with old friends.
The move to a virtual environment gives panels wider options as to format, which can be:
- synchronous - presentations and Q&A take place live with no pre-recording
- asynchronous - presentations are pre-recorded and embedded in the conference panel explorer; there is a comments/question function to begin debate; and this could be followed with a live Q&A
- ‘mixed’ - which could involve one or more pre-recorded presentations being played within the live session; or some pre-recorded presentations available in advance and some presentations live.
The majority of panels are attempting to be synchronous, but may utilise backup pre-recordings if presenters have bandwidth (or alarm clock) issues on the day.
File formats and pre-recording
- Presenters were asked to provide their slides as PDFs and audio (mp3) and video (mp4) files in advance for upload into Shindig. To learn more about the formats, settings and for guidance on how to record your presentation, read this resource.
- All files submitted via the panel-specific Dropbox links by end of 19th have been uploaded into the Shindig rooms in readiness.
- EASA urges all delegates to make their conference interventions as accessible as possible. See these guidelines.
Delegates are asked to be aware of the following policies which should guide their behaviour before/during the conference.
Editing your paper
You can edit your paper/title or your own affiliation through by logging into Cocoa (our online conference system) from the conference website (see the 'Log in' link with the human head icon in the upper left corner of your screen). If you've not already upgraded your account, you will have to do so. Once logged in you can find your contact information under 'Manage account', or your conference paper under 'Conferences'.
Pre-circulation of papers
EASA has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Please note that EASA does not publish conference proceedings (only the short abstracts of papers and panels will be included in the conference programme) nor does it facilitate deals with journals. Convenors and authors are of course welcome to pursue publishing possibilities on their own.
Timing of presentations
Each panel/workshop session slot will be 105 minutes long, accommodating a maximum of 5 presenters. Convenors should allot each presenter a maximum of 15+5 mins for panels of 5 papers but 20+5 mins for panels of 4 papers.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email conference(at)easaonline.org to obtain relevant email addresses.
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet EASA's requirements. To that end, convenors should not only communicate their decisions over paper proposals to panelists, but email the panelists later in the process to inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (each author’s registration status can be seen in the convenor’s login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the login environment to inform the organisers. See here for online resources.
Convenors: use Cocoa to manage your panel
Convenors should login from the Log in link in the toolbar above to manage/mark up paper proposals, email authors their decisions (and keep in touch during the whole conference process), state any specific timing requests for their panel, add the names of chairs/discussants and place the papers in order. If an author emails to withdraw their paper, the paper should be marked as 'Withdrawn' in the login environment and the conference admin notified.
Multiple roles in the conference
Each participant is permitted to present a paper once, convene once (either a lab or a panel), be a discussant once (in a panel, lab or roundtable), be a chair once (in a panel, lab, or roundtable). Please note that roundtable participants are considered discussants.
Signing up for the membership and paying the membership fee is a separate process from conference registration.
All authors and panel convenors must be members of EASA (during 2020) by the time they register and have paid their subscription before the conference. There is a financial incentive to become an EASA member for all delegates, as non-members are charged a higher registration fee. Read more about membership categories here.
If you are presenting at the conference and hence obliged to join EASA, but are not an anthropologist nor working within anthropology, please email membership(at)easaonline.org to request special guest status. Special guest status is not a membership, so the non-member (conference) registration rates would apply.
NB! If you are a former member of EASA but your membership has lapsed, please log in to Cocoa to request a membership renewal. Please do not make another application for membership!