EASA Network Funding awards – how to claim
Funding can be used to cover accommodation and travel costs, BUT only for members of EASA: while this may seem problematic, it can be solved by asking those you wish to fund to apply for membership. This means they will have to pay a small amount, but then gain funding for their contribution to your project.
(Key expenses for successful delivery of an event (such as food/refreshments for event delegates) may also be included.)
Each funded person must complete and sign an EASA expenses sheet, downloadable from the EASA website. They should attach their receipts for accommodation and travel to that sheet and email that to the project organiser. The project organiser is responsible for checking these expenses and sheets, and collating them all.
The full set of expense sheets should then be emailed to Elaine Morley on membership(at)easaonline.org with a covering sheet that summarises/adds up, the expenses required and sets that against what was offered. We will then make transfers for the stated amounts to each recipient, according to the expense sheets. In other words you are responsible for auditing and we will reimburse people individually after they’ve spent the money. This can be before the event; but if they subsequently fail to attend the event, they may have to reimburse EASA.
We will consider exceptions, as long as everything is properly accounted for. For example if you think it would be easier to have us pay a project coordinator or an institutional account the full amount, and that person/institution reimburses member participants directly in advance, that is fine, as long as we get the same expense sheets and receipts and everything adds up (or you return the excess that can’t be accounted for): however we would like you to argue your case for this!
