Conference registration
All participants – panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role – MUST register in advance of the event. Please scroll down to read about the registration fees and to register.
All convenors and authors must be current (2026) EASA members prior to registering.
Early Bird registration ends 22 June 2026
How much are the conference fees?
| Delegate category Early-Bird | In person (gross) Includes Polish VAT 23% | Online only (net) Variable VAT |
|---|---|---|
| Members w. low income €0-24,999 | €240 | €120 |
| Members w. medium income €25,000-49,999 | €295 | €140 |
| Members w. high income €50,000 upwards | €320 | €170 |
| Non-members w. low income €0-24,999 | €308 | €165 |
| Non-members w. medium income €25,000-49,999 | €418 | €240 |
| Non-members w. high income €50,000 upwards | €474 | €290 |
| Party ticket | €30 | – |
⚠️ Early-bird prices will be available until 22 June 2026. Thereafter, fees will rise by €100. N.B. unregistered content will be withdrawn at the end of early-bird.
Registration is not a one-stop-shop. You can register now, and settle the invoice within 30 days of receipt.
Online registration will have VAT added (rate varies per EU state) if the delegate is paying for themselves and located within the EU. If the delegate is invoiced but outside the EU or an institution is invoiced (whether within/outside the EU), no VAT will be added.
All face-to-face registration fees this year must include Polish standard VAT rate of 23%. The fees above are gross (VAT included).
Note: Registration is securely managed via NomadIT. You will be prompted to log in or create a new account, which requires email verification.
Please keep this fees page open in a separate tab for easy reference to the conference fees.
What are you paying for?
The conference registration fee includes:
The online only registration includes full access to sessions, keynote and plenaries; with the exception of some laboratories and events happening off campus (e.g. walking tours, evening events at local bars).
- Access to all conference panels, labs, roundtables, keynotes, plenaries during the conference, as well as recordings of all content after the conference
- An opening drinks reception
- Three lunches and five tea/coffee breaks
- The conference party is ticketed as an extra, to be booked at the time of registration. This includes an evening of music, entertainment, and food.
The committee felt it was important for the fee to include a fully catered conference, as this lowers the overall participation cost of attending a conference in person and is in line with EASA’s aim to subsidise those with lower-income with the use of differentiated fees. Having a centralised lunch helps to keep delegates together throughout the conference, gives organisers the opportunity to run events and meetings through the lunch break and solves the issue of participants having to find lunch options in town. Warm lunches will be offered on Wednesday, Thursday and Friday; along with refreshment breaks offering tea and coffee before the morning panels on Wednesday onwards, as well as the Tuesday afternoon and the usual mid-morning break.
Moreover, the local committee have worked really hard at securing additional funding, and have managed to get sponsorships and grants in order to keep the conference fees as low as possible. The conference fees include a variety of additional activities such as the Ethnographic Salon, a comedy night, conference sponsored pubs, a concert by the lake and more. See below for some more information, though we will be adding much more as we get closer!
Free city pass
For every EASA2026 delegate, the conference badge will work as a free city pass. On your arrival to the Morasko Campus, come to the conference registration desk to get your badge and start enjoying the free rides. Conference badge entitles the delegates to free use of Poznan’s trams and buses. The pass remains valid until two days after the conference – so why not prolonging your stay and enjoy the weekend in Poznan!
See how to get to the registration desk and travel to and around the city:
Free guided city walks
Free city walks will be organised for delegates throughout the EASA2026 conference – a perfect occasion to get to know the hidden and not-so-hidden corners of Poznan, attuning to the scripts and spectres of the local community’s pasts and futures.
Free concert by the lake
Free childcare
As in the previous years, EASA2026 will provide daily childcare services. More details and how to sing up will be published here closer to the conference date. Please stay tuned!
Hotel discounts
The conference organizers have secured discounted rates for EASA2026 delegates with a selection of hotels in Poznań:
Key information:
- There is a range of accommodation options at reduced rates available
- Locations have been selected for proximity to the conference venue (Morasko Campus), convenient transport links and/or attractive price
- Availability may be limited and subject to booking deadlines
How to access:
Delegates are advised to book their accomodation early and directly through the hotels listed below. When available, please use the codes or links indicated below to secure the discounted rate.
Read more:
Airline discounts
A number of discounted air travel options have been secured for delegates travelling to Poznań.
Key information:
- Reduced fares have been negotiated for the following carriers: LOT Polish airlines and Lufthansa Group (including Swiss Airlines, Austrian Airlines, Brussels Airlines and Lufthansa)
- Discounts apply for travel within specified dates surrounding the conference
- Booking instructions and relevant codes are provided below
Please consult the information below provided by the participating airlines and use the relevant booking references when making your reservation:
Discounts at local favourite spots
The local organising committee has been working around the clock to secure discounts for EASA2026 delegates at some of Poznań’s favourite hangouts, including cafès, restaurants and pubs.
Cultural activities
The EASA biennials always blur the line between a conference and a city, and EASA2026 is no different. Beyond academic sessions and plenaries, EASA2026 will unfold across film screenings, exhibitions, a concert and the traditional EASA party – all located in beautiful spots around the city of Poznan. Stay tuned for more details.
*Please note: the free city concert by the lake will take place on Thursday, whereas the EASA party will be on Friday and will be ticketed. The tickets can be booked at the time of registration and will cost €30 (gross).
Refund Policy
The conference is fully hybrid, so you’ll be able to choose between online and face-to-face attendance. If you need to switch your participation mode for any reason before 30 June, please email registration(at)easaonline.org
If you cancel your registration by notifying us by email more than three weeks before the conference, we will be able to refund your registration fee minus €70 admin fee (€15 for online). Refunds should be requested by email to registration(at)easaonline.org. We can change your registration type from f2f to online with the appropriate balance refunded, up to three weeks before the conference.
Cancellations or changes made after 30 June 2026 will not be eligible to refund, due to costs already incurred. Refunds after that point are discretionary.
