General info
Conference Rules
- Panels, lightning panels, roundtables and labs must have at least two co-convenors (organisers), who must be from different institutions, ideally from different countries.
- At least one convenor must be present in-person at the conference for the panel session, in the cases where some convenors need to attend online.
- At least one of the convenors must have a PhD degree.
- ‘Each conference role only once per person’: delegates (those attending the conference either online or in person) may only make one presentation each. It is allowed to be a co-author on additional papers if you are not the one presenting them. In addition, a delegate may also convene once (be that a panel, lab or roundtable) and be a discussant or a chair in one panel or roundtable.* Roundtable participation counts as being a discussant, not a presenter.
- All convenors and authors (but not film-makers, discussants or chairs) must be members of EASA (during 2026), and pay their subscription before the conference. You need not conform to this rule yet while making a proposal, but must address it if/when a proposal has been accepted.
- EASA requires all accepted panels to be open to paper proposals through the website: panels should NOT be organised as ‘closed’ sessions, although roundtables can be.
- All attending the conference (whether online or f2f), including panel convenors, paper presenters, discussants and chairs, as well as listeners, will need to register and pay to attend. Information on registration fees and dates will be published later.
- Panel and roundtable convenors will need to select which paper or provocation proposals they wish to accept to their panel during the period from 27 January to 9 March 2026 – please make sure you have time during that month to dedicate to this task! Please do not mark any proposals before the call for papers has closed on 26 January 2026.
- All sessions should be in English language only, and accept papers in English also.
Conference format and timetable
The conference takes place from 21-24 July 2026 and includes an opening keynote event and the drinks reception on the first day and the plenaries on the second and third day. There are refreshments each day, and lunch on Wednesday, Thursday and Friday.
EASA2026 will be a fully hybrid conference: all plenaries, lectures, panels, roundtables and events will be streamed on Zoom. When registering for the conference, delegates will be able to choose between online participation and face-to-face participation.
Using the conference programme
We encourage you to peruse the online programme: utilise the search function to find colleagues/topics you are interested in. Star them to build a personal schedule. And for those who prefer an offline-copy: click the PDF icon to download/print off your personalised programme for the event (note that this won’t have last-minute changes, so please use this as close to the conference as you can!).
Panel formats
Panel: ‘traditional’ panel with a maximum of five papers per 105-minute session.
Roundtable: a group of scholars (no more than five) discuss themes/issues of general scholarly interest in front of (and subsequently with) an audience. While a roundtable can include short (5-10 min) provocations/presentations, the main idea is to create a lively debate, not to focus on any one presenter.
Lightning panel: fast-paced presentation panel using Pecha Kucha, Ignite or Lightning Talks type formats, with a maximum of ten papers per 105-minute session.
Laboratory: Continuing the EASA’s successful experience with Labs as a space for collective discussion, collaborative practice, and creative contribution, the convenors of EASA2026 encourage participants to explore this year’s theme, Anthropology: Possibilities in a Polarised World. Labs are an experimental format which drawn upon the conference theme.
Roles terminology
Convenors organise the panel and might also fill the role of chair on the day of the panel, in keeping time, moderating discussion, etc. Convenors of panels, roundtables, lightning panels and labs count as a single role, so may not convene more than one format. See more about convenor responsibilities below.
Chairs make sure the panel runs smoothly. Unlike convenors they do not have to be part of the organising, paper selection, etc., they rather chair the panel discussion in the traditional sense. A panel does not have to have a chair nominated, if that is the case, the assumption is that convenors will take that role.
Authors propose a paper to a panel or lightning panel. The presenting author or authors are expected to attend and present the paper to their panel; there may also be non-attending co-authors, who are credited for their contribution to the paper, but do not attend, or present the paper.
Discussants do not have a paper to present. They can be added to panels directly by convenors, or can propose themselves to open roundtables during the call for papers. They may have a short provocation at the start, but should not have a paper to present.
Paper length
Each session slot will be 105 minutes long, accommodating a maximum of five presenters. Convenors should allot each presenter a maximum of 15 +5 mins for panels of five papers; however, if fewer papers the timing may vary, or remain the same and have longer discussion at the end.
Lightning panel presentation lengths will vary, so authors should discuss this directly with convenors.
Editing your panel/paper
Click the login link (head icon) in the top toolbar of the website and once logged in, click conferences. From there you can edit your proposal titles and abstracts, add or remove co-authors, at any point during and after the calls. In order to withdraw proposals, authors and convenors must email the conference administrator on conference(at)easaonline.org.
How to update your contact information
Click the login link (head icon) in the top toobar of the website and once logged in click Account. There you can update your name and institution (publicly displayed), email address (used by the organisers and co-panelists) and other data held. Note that there are fields for ORCID and a brief biodata which are publicly displayed on the site (when a visitor mouses over your name); similarly you can add a publicly visible portrait or avatar image via the the tab named Avatar & CV. (The CV and website data is shown within the membership directory.)
EASA membership
Signing up for the membership and paying the membership fee is a separate process from conference registration.
All authors and panel convenors must be members of EASA (during 2026) by the time they register and have paid their subscription before the conference, but one does not have to be a member when proposing a panel/paper and have it accepted. There will be a financial incentive to become an EASA member for all delegates, as non-members will pay a higher registration fee. Read more about membership categories here.
Registration & Funding
All participants – panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role – MUST register in advance of the event. Registration rates are being finalised and once they are a dedicated registration page will be published on the website.
The Call for Funding will likely open in April. EASA aims to give grants to low-income and precarious scholars and students to partially cover registration fees, as well as other costs such as accommodation, travel, covid tests and visas for F2F participation.
Travel and visa information
We have dedicated information pages for travel, accommodation, and more. Visa supporting letters can be requested via form on the visa information page.
I am a convenor and I would like to know…
Everything you need to know about marking papers and convening your panel can be found in the EASA2026 Convenors guidelines. Additionally, panel convenors should be aware of the following:
- At least one convenor must be present in person at the conference for the panel or roundtable session, in the cases where some convenors need to attend online.
- All sessions should be in English language only, and accept papers in English also.
- The conference is fully hybrid and supported by a team of administrators. This means that convenors do not need to set up or run their zooms on the week, this will be done by a tech team and supported by a team of local volunteers (more information to come soon).
Convenor responsibilities
It is the convenors’ responsibility to ensure that all panel participants are well briefed and that the panel continues to meet EASA’s requirements. To that end, convenors should not only communicate their decisions over paper proposals, but also later in the process email panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (each author’s registration status can be seen in the convenor’s login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the panel edit page to inform the organisers.
Additionally, panel convenors should be aware of the following:
- At least one convenor must be present in person at the conference for the panel or roundtable session, in the cases where some convenors need to attend online.
- Panel and roundtable convenors will need to select which paper or provocation proposals they wish to accept to their panel during the period from 27 January to 9 March 2026 – please make sure you have time during that month to dedicate to this task! Please do not mark any proposals before the call for papers has closed on 26 January 2026.
- All sessions should be in English language only, and accept papers in English also.
The conference is fully hybrid and supported by a team of administrators. This means that convenors do not need to set up or run their zooms on the week, this will be done by a tech team and supported by a team of local volunteers (more information to come soon).
How to let others know about my panel or session
Click on the panel header on the website and look for the share icon just below the list of convenors:
This provides titles, URLs, to copy to clipboard, or click the social media icons displayed to generate posts with the relevant data included.
For even more information, see EASA2026 Convenor Guidelines
Policies and guidelines
Accessibility
We’d ask participants to ensure maximum accessibility wherever possible. See our guidelines.
Anti-harassment policy and how to report harassment
Reports of harassment can be made via electronic channels or made in person at the ‘purple point’ in the NomadIT office. See our guidelines.
On the Implementation Guidelines for the EASA Motion Concerning Collaborations with Israeli Academic Institutions
At the EASA2024 conference, a group of members presented a motion concerning collaborations with Israeli academic institutions in light of the ongoing systematic human rights violations in Palestine, Israeli war crimes, crimes against humanity and plausible genocide committed in the Gaza strip, calling on EASA to suspend collaborations with Israeli academic institutions, such as universities, colleges, research institutes, scholarly associations, think tanks, publications, and publishing houses. Following the public vote at EASA2024, where a high majority supported sending the motion to electoral vote, 1455 members voted in November 2024 (44.5% turnout), with 1137 (78%) voting in favour, 253 (17%) against, and 65 (4.5%) abstaining.
This means that panel proposers for EASA2026 should read and familiarise themselves with the implementation guidelines, and that selection of panels this year will take into account adherence to the guidelines.
