EASA2026 FAQs

The conference takes place from 21-24 July 2026 and includes an opening keynote event and the drinks reception on the first day and the plenaries on the second and third day.

EASA2026 will be a fully hybrid conference: all plenaries, lectures, panels, roundtables and events will be streamed on Zoom. When registering for the conference, delegates will be able to choose between online participation and face-to-face participation.

We encourage you to peruse the online programme: utilise the search function to find colleagues/topics you are interested in. Star them to build a personal schedule. And for those who prefer an offline-copy: click the PDF icon to download/print off your personalised programme for the event (note that this won’t have last-minute changes, so please use this as close to the conference as you can!).

Convenors select a panel format during the submission process. EASA encourages various panel formats:

Panel: ‘traditional’ panel with five papers per 105-minute session (up to a maximum of two sessions) n.b that panels must have a minimum of three papers in order to be considered viable, though second sessions of multiple session panels may have two papers (e.g. 5+2, 7 paper double session).

Roundtable: a group of scholars (no more than five) discuss themes/issues of general scholarly interest in front of (and subsequently with) an audience. While a roundtable can include short (5-10 min) provocations/presentations, the main idea is to create a lively debate, not to focus on any one presenter. You do not need to list participants in your abstract; known participants can be added as discussants on the system (see Adding co-authors, co-convenors, chairs and discussants below), or you may take in unknown ‘provocation/presentation’ proposals during the Call for Papers and subsequently choose five of those to be on the roundtable.

Lightning panel: fast-paced presentation panel using Pecha Kucha, Ignite or Lightning Talks type formats.

Laboratory: Continuing the EASA’s successful experience with Labs as a space for collective discussion, collaborative practice, and creative contribution, the convenors of EASA2026 encourage participants to explore this year’s theme, Anthropology: Possibilities in a Polarised World. The call will run from 8 December 2025 to 26 January 2026: read more on the call for labs page.

Convenors organise the panel and might also fill the role of chair on the day of the panel, in keeping time, moderating discussion, etc. Convenors of panels, roundtables, lightning panels and labs count as a single role, so may not convene more than one format. See more about convenor responsibilities below.

Chairs make sure the panel runs smoothly. Unlike convenors they do not have to be part of the organising, paper selection, etc., they rather chair the panel discussion in the traditional sense. A panel does not have to have a chair nominated, if that is the case, the assumption is that convenors will take that role.

Authors propose a paper to a panel or lightning panel. The presenting author or authors are expected to attend and present the paper to their panel; there may also be non-attending co-authors, who are credited for their contribution to the paper, but do not attend, or present the paper.

Discussants do not have a paper to present. They can be added to panels directly by convenors, or can propose themselves to open roundtables during the call for papers. They may have a short provocation at the start, but should not have a paper to present.

Each session slot will be 105 minutes long, accommodating a maximum of five presenters. Convenors should allot each presenter a maximum of 15 +5 mins for panels of five papers. However if the panel is a Lightning panel, it may accept more than five presentations within a session (up to 10). 

Click the login link (head icon) in the top toolbar of the website and once logged in, click conferences. From there you can edit your proposal titles and abstracts, add or remove co-authors, at any point during and after the calls. In order to withdraw proposals, authors and convenors must email the conference administrator on conference(at)easaonline.org.

If you did not specify colleagues when proposing the panel/paper, you can add them through the online system by clicking on the green ‘add convenor/author/discussant/chair’ button at the bottom of each list of participants and adding their name in the box that appears. Remember to click the green ‘save’ on the right side or bottom of the page, to save your changes.

Participants will appear as ‘proposed’ and not be visible on the public programme until they create an account and accept their role via the email sent to them.

If you have difficulties with this, please email the conference administrators with names and email addresses and role they’ll play, and we will email them a request to add their details so we can add them to your content.

If a paper is of high quality but cannot fit into a panel for any reason, it may be set as “transfer”. This status means that authors can have a second chance at finding a home for their paper after the call. Please note however that:

1. Authors may not opt into transfer status, only convenors may mark papers this way
2. This is not a different type of acceptance, the paper may not find a home and be set as rejected at the end of the process

More information will be shared with authors and convenors when the call for papers ends and papers are marked.

Click the login link (head icon) in the top toobar of the website and once logged in click Account. There you can update your name and institution (publicly displayed), email address (used by the organisers and co-panelists) and other data held. Note that there are fields for ORCID and a brief biodata which are publicly displayed on the site (when a visitor mouses over your name); similarly you can add a publicly visible portrait or avatar image via the the tab named Avatar & CV. (The CV and website data is shown within the membership directory.)

Signing up for the membership and paying the membership fee is a separate process from conference registration.

All authors and panel convenors must be members of EASA (during 2026) by the time they register and have paid their subscription before the conference, but one does not have to be a member when proposing a panel/paper and have it accepted. There will be a financial incentive to become an EASA member for all delegates, as non-members will pay a higher registration fee. Read more about membership categories here.

All participants – panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role – MUST register in advance of the event. Registration rates are being finalised and once they are a dedicated registration page will be published on the website.

The Call for Funding will likely open in March. EASA aims to give grants to low-income and precarious scholars and students to partially cover registration fees, as well as other costs such as accommodation, travel, covid tests and visas for F2F participation.

We are working on dedicated travel and visa information pages, they will be added and linked in due course. Later on, the conference organisers will be able to supply visa supporting letters, which can be requested via form (not email).

It is the convenors’ responsibility to ensure that all panel participants are well briefed and that the panel continues to meet EASA’s requirements. To that end, convenors should not only communicate their decisions over paper proposals, but also later in the process email panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (each author’s registration status can be seen in the convenor’s login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw convenors should mark these withdrawals in the panel edit page to inform the organisers.

Additionally, panel convenors should be aware of the following:

• At least one convenor must be present in person at the conference for the panel or roundtable session, in the cases where some convenors need to attend online.
• Panel and roundtable convenors will need to select which paper or provocation proposals they wish to accept to their panel during the period from 27 January to 19 February 2026 – please make sure you have time during that month  to dedicate to this task! Please do not mark any proposals before the call for papers has closed on 26 January 2026.
• All sessions should be in English language only, and accept papers in English also.

No panel session should include more than five papers, but can include fewer – this is a convenor decision. For example, a panel with seven accepted can be split over two sessions as 5+2 or as 3+4, etc. Convenors will be able to allocate papers in and between sessions using drag and drop when editing their panel in the system. Convenors should allot each presenter a maximum of 15+5 minutes for panels of five papers, but 20+5 minutes for panels of four papers. N.B. Lightning Panels are an exception because of the format, they may have up to 10 presentations per 105-minute session.

All roundtables may have a maximum of one 105-minute session. You may accept more than five ‘provocations’ if you are sure that you can still deliver a good roundtable discussion in 105 minutes with more than five participants.

Panels can may have up to two 105-minute sessions comprising of a maximum of ten papers (five per session). We will allocate your panel an appropriate number of sessions for the number of papers you accept – you do not need to email a request for a double. More information for convenors will be emailed out close to the end of the call for papers.

Lightning panels may have up to two 105-minute sessions and should use their own judgement on how many papers to accept, ensuring each presenter gets enough time to present and there still be time for questions/discussion.

Click on the panel header on the website and look for the share icon just below the list of convenors:

This provides titles, URLs, to copy to clipboard, or click the social media icons displayed to generate posts with the relevant data included.

We have asked convenors to email authors about their decisions after the call for papers deadline (February 2026), but sometimes emails fail (or humans do), so you can check your paper acceptance status by logging into the system from the conference website (see the Log in link with the human head icon in the top right of your screen). Once logged in, click on the Logged in drop-down menu, select Conferences, select the conference from the drop down menu called ‘current’, and find the conference paper to check its status. If it says ‘pending’, the decision is yet to be made.

Authors can use this same Log in space to edit their proposals as well as their personal details (add new institution, correct a spelling error etc.) – see next item.

EASA has no rule about this; however many convenors are keen to pre-circulate either completed papers or pre-recorded presentations. To facilitate this authors can upload PDFs of their papers within the system, which will then show as a downloadable file beneath their abstract on the panel page on this site (visible only to logged-in panelists , albeit convenors can subsequently request visibility for logged-in delegates); alternatively they can insert a link to their pre-recording (on their own YouTube/Vimeo channel) and this can be made visible just to delegates. It is convenors’ choice whether presenters are instructed to make use of this.

Convenor/author email addresses are not shown on the panel pages for privacy/anti-spam reasons, but emails can be sent to convenors/authors via the website’s messaging system.

We’d ask participants to ensure maximum accessibility wherever possible. See our guidelines.

Reports of harassment can be made via electronic channels or made in person at the ‘purple point’ in the NomadIT office. See our guidelines.

At the EASA2024 conference, a group of members presented a motion concerning collaborations with Israeli academic institutions in light of the ongoing systematic human rights violations in Palestine, Israeli war crimes, crimes against humanity and plausible genocide committed in the Gaza strip, calling on EASA to suspend collaborations with Israeli academic institutions, such as universities, colleges, research institutes, scholarly associations, think tanks, publications, and publishing houses. Following the public vote at EASA2024, where a high majority supported sending the motion to electoral vote, 1455 members voted in November 2024 (44.5% turnout), with 1137 (78%) voting in favour, 253 (17%) against, and 65 (4.5%) abstaining.

This means that panel proposers for EASA2026 should read and familiarise themselves with the implementation guidelines, and that selection of panels this year will take into account adherence to the guidelines.