Registration

Registration remains open - see button at foot of the page.

EASA2022 in Belfast will be a hybrid conference. This means that delegates can choose between in-person (face to face) or virtual (online) participation. As all paper presenters and panel convenors must be members of EASA, please make sure you start the process by joining EASA via the membership page. All participants - panel convenors, authors, chairs, discussants, organisers, keynotes, plenary speakers, guests, volunteers, committee members and those without any specific role - must register in advance of the event, whether attending in Belfast face-to-face (f2f) or online.

Registration is by online form only and does not require instant payment. Your registration will be manually processed and an invoice with payment information emailed shortly after. Payment can be taken online by credit card (highly preferable) or bank transfer, but at this point, with just a week to go, we'd ask that invoices are settled by card within 3 days.

How much are conference fees?

Registration (late-bird) fees for f2f participants are:
Concession member (those with gross annual income below €25,000): 235 GBP
Member: 305 GBP
Non-member: 405 GBP

This fee includes f2f and online access to four days of conference sessions. It also includes an opening drinks reception, 4 lunches and 6 tea/coffee breaks, access to online chat/networking tools and session recordings. The conference dinner/party ticket is a charged-for extra, costing 20 GBP to be booked at the time of registration. The ticket covers entry to the party venue (a well-known Belfast nightclub which we have exclusively) and a BBQ meal box(vegan option available). Drinks are not included but can be purchased from the bar(s). There will be a DJ and plenty of dancing, while there are also some quieter areas to mingle in.

Early Bird prices for F2F participants ceased on 20 June (and were 75 GBP cheaper).

There are no daily registration rates for this event. Day-rates have always been a way to ensure access for those with care obligations and other reasons which limit time away. However in the context of hybrid format and the global ecological crisis, we would encourage those who can only attend for a day to register for online participation.

Registration (late-bird) fees for virtual participation are:
Concession member (those with gross annual income below €25,000): 90 GBP
Member: 140 GBP
Non-member: 190 GBP

The registration fee for virtual participation includes online access to all sessions, access to session recordings and the online chat space.

Early Bird prices for virtual participation ceased on 20 June (and were 40 GBP cheaper).

Delegates may convert their registration from f2f to online right up to the event; however from 1 July, no refund of the fee differential will be possible, as costs will already have been incurred.

What are you paying for?

EASA2022 will be the first fully hybrid EASA conference - as requested by members. The aim is provide a rich conference experience for all, with access to every panel and plenary. However the labour involved in ensuring full participation for both f2f and virtual delegates is approximately half as much again as organising a virtual or f2f only conference. The conference is also being run as a close-to-carbon-neutral event, with the opportunity to attend virtually helping to reduce the carbon footprint.

EASA prioritises the attendance of precarious scholars using the full price and non-member fees to subsidise the low-income registration fee, and also through funding travel and accommodation of many of those on low/no income. We are proud of the fact that the Early-bird concession rate was £160, compared to €170 in 2018 - yet for a fully hybrid event, four years on.

Accommodation is not included in the registration fee nor organised by the organisers. However, we have secured a number of discounts in Belfast for the conference period, please see here.

Why does running a hybrid event cost more?

While a virtual event has no lunches to pay for, it requires increased staffing and technical costs. A hybrid event has all the f2f costs, all the virtual costs, AND further costs relating to equipment, support and training (in the use of that equipment).

Each conference involves development and maintenance of the software for processing panel and paper abstracts and registrations, answering hundreds of emails a day, supporting panel convenors in their roles, planning events, creating timetables, facilitating communication, offering advice, taking payments, balancing the finances, training volunteers, maintaining a website with useful information for participants and finally seeing the actual event through, 24/7, both online and on-site. In addition in f2f/hybrid, there are venue and equipment/technology costs plus catering - albeit these are not charged to virtual attendees.

Funding

The Call for Funding is now closed. EASA has given grants to over 100 precarious scholars and students to partially cover registration fees (for online and in-person attendance), as well as other costs such as accommodation, travel, covid tests and visas for F2F participation. EASA is committed to subsidising attendance for precarious scholars, drawing on its reserves and is putting more than €30,000 Euros into waivers, travel grants and fee reductions.

Cancellation

Registrations cancelled (notifying us by email) before 1st July will be refunded, less a small amount to cover administrative and finance costs. Cancellations made after 1st July will be ineligible for such a refund, due to costs already incurred. Refunds at that point will be discretionary. This also applies to conversions after 1st July from f2f to online registration.

REGISTER HERE